Utica
Posted 2 months ago
Reports to: Office Systems Manager/CEO
Employment status: Non-Exempt/Part Time
Qualifications:
- High school diploma or the equivalent. May also possess a vocational certificate/diploma in Business and Office Administration.
- Understanding of confidentiality / HIPPA.
- General computer skills, experience involving contact with the public.
- Very good Communication Skills
- Current and valid New York State driver’s license
Job Responsibilities:
- Greet counseling clients and assist them in preparing the necessary paperwork for the counselor.
- Keep a backup supply of client EAP/Counseling folders.
- Assist with filing of EAP and other Counseling folders.
- Maintains/updates Clinical and EAP staff calendars.
- EAP and Clinical Program data entry.
- Answer phones and make appointments as needed, record payments.
- Assist with preparation of Agency Trainings and Event.
- Assist with maintenance of agency mailing list.
- Assist with flyer, newsletter development.
- Monitors, and orders office supplies. Maintains office machines, including fax machine, copier, and printer.
- Maintains the waiting room area, and personal workspace.
- Check in and distribute incoming mail, record deposits. Weigh and stamp outgoing mail.
- Run reports/type billing forms for Finance Department.
- Do other office filing, copying, and other tasks as requested by the Office Systems Manager or the Chief Executive Officer.
- Ensure satellite offices receive necessary documents, and that necessary documents are received back when needed.
- Intake services and scheduling of first appointments to appropriate counselor.
- Serve as back-up to other Program Assistants.
- Contributes to team effort by performing other duties.
- Promote a positive workplace environment.
